Hosting Outdoor Festivals: Lessons From Texas Mosquito Fest

Festival Soup

In this episode of Festival Soup, host Mike Baxter dives into the art of hosting large-scale, open-air events with Will Blackstock, Director of Parks and Rec for Clute, Texas, home of the Texas Mosquito Festival. Will shares unique aspects of organizing an outdoor event, from the advantages of expansive, flexible spaces to the unexpected challenges of weather, security, and safety. With lively traditions like the mosquito calling contest and a popular BBQ cookoff, the Texas Mosquito Festival offers valuable lessons on adaptability, community involvement, and the complexities of large venue logistics.

Key Points:

- [0:00] - Welcome to the Texas Mosquito Festival

Introduction to Will Blackstock and the 45-year legacy of the Texas Mosquito Festival.

- [3:42] - Event Activities and BBQ Cookoff

Will explains the logistics of hosting a BBQ cookoff within the larger festival, and how it enhances the attendee experience.

- [6:59] - Benefits of an Open-Air Venue

Using open spaces for sponsor visibility and convenience, including ample parking and flexible setups for vendors and events.

- [12:15] - Unique Competitions: Mosquito Calling & Leg Contests

A look at the quirky and beloved contests, like mosquito calling and "mosquito legs," that give the festival its distinct character.

- [17:12] - Weather-Related Challenges

How Will and his team manage adverse weather conditions, cancellations, and the importance of weather insurance.

- [24:45] - Security & Safety Measures

With a large, open area to cover, Will discusses essential security and safety protocols, from volunteer involvement to public safety in the summer heat.

- [27:40] - Community Support and Volunteers: The ‘Swat Squad’

The Swat Squad volunteer team’s role in event operations and community support.

Quotable Moments:

- [6:12] “It's just a great way to get the community involved—going from team to team in the BBQ cookoff is always a highlight.” - Mike Baxter

- [17:15] “Weather insurance is essential; it’s saved us from total loss more than once!” - Will Blackstock

- [24:55] “Our Swat Squad volunteers keep everything running smoothly, rain or shine.” - Will Blackstock

Links Mentioned:

• Festival Soup: http://FestivalSoup.com
• Texas Festival and Tourism Consulting: https://texasfestivalandtourismconsulting.com/
• Texas Mosquito Fest: https://www.mosquitofestival.com/

Join us as we wrap up a fascinating exploration of the Texas Mosquito Festival’s successes and challenges. If you’re inspired by the unique blend of tradition, community involvement, and strategic planning that makes this festival a success, be sure to subscribe to Festival Soup. Share your thoughts in a review, and visit our website for more industry insights and consulting services.